For many businesses, the simple act of paying a vendor begins with a flood of invoice emails, forcing Accounts Payable (AP) teams to manually open attachments, key data into accounting software, and cross-reference details—a repetitive, error-prone cycle that steals time from strategic tasks and often results in late fees or missed bills. This manual gap between receiving an invoice and processing a bill creates a major bottleneck in financial operations.
The powerful solution to this email overload and data entry hassle is Zil Money’s Email to Bill feature. This AP automation tool is designed to instantly and automatically transform vendor invoices received via email into ready-to-pay bills, allowing businesses to reclaim their time, simplify operations, and ensure a clean, accurate close every single month.
Turn Invoice Emails into Bills—Instantly and Automatically
Zil Money’s Email to Bill feature is the powerful answer to email overload. It’s designed to eliminate the manual gap between receiving an invoice and processing a bill. The core promise is simple: Vendors email invoices. The platform reads them and creates bills you can review, approve, and pay — in one place.
This system acts as a dedicated, hyper-efficient digital assistant for your AP, handling the tedious data entry so you can focus on review and payment. The result is less typing, fewer slip-ups, and guaranteed on-time vendor payments.
The Seamless Workflow: 5 Steps to Painless Payments
Zil Money’s Email to Bill function transforms a multi-step, error-prone manual process into a swift, automated flow designed for maximum efficiency:
1. A Dedicated Address for Invoices: The journey starts with a simple change. The platform issue you a unique, dedicated email address for invoices. You simply share this address with your vendors or add it to your purchase orders (POs). This instantly segments your AP emails away from your primary inbox chaos.
2. Vendors Send the Email: Your vendors continue their normal process, emailing invoices (PDFs, scans, or text) to the designated address. They don’t need to change their habits; you change your results.
3. Smart Extraction (OCR + AI) Takes Over: This is where the transformation happens. Using a powerful combination of Optical Character Recognition (OCR) and sophisticated Artificial Intelligence (AI), the platform instantly reads the email body and all attachments. It captures every critical detail: the vendor name, invoice number, dates, currency, totals, tax amounts, and even line items (when available).
4. Review and One-Click Conversion in the Bill Inbox: The captured data lands in your organized Bill Inbox, giving you an immediate view of your workload with clear counts—see New (10) at a glance. Open an item, preview the original PDF right next to the data fields, and confirm the extracted details in seconds. Need to assign a project code or cost center? Fix anything you want (GL, class, project), then use the one-click “Convert to Bill” function.
5. Approve and Pay Your Way: Once posted, the bill enters your established approval workflow and is ready for payment. With Zil Money, you have unparalleled flexibility to pay using your preferred method: check, ACH, wire, wallet, or virtual card—all inside the platform.
Stop Working for Your Inbox. Start Working on Your Business
For too long, the necessity of paying bills has forced you to dedicate precious time to low-value, repetitive data entry. If you’re a busy business owner, every moment spent copy-pasting an invoice is a moment stolen from serving a client, developing a strategy, or simply taking a well-deserved break.
The era of missing bills, late fees, and stressful month-ends is over. By implementing Zil Money’s Email to Bill automation, you gain a massive competitive advantage: the ability to handle every payment with speed, accuracy, and absolute confidence.
Reclaim your time, simplify your operations, and ensure a cleaner, more profitable close every single month. Everything you need to handle payments with confidence, security, and zero complexity is waiting.
