If there is one thing every business wants to avoid, it’s late vendor payments. When a vendor doesn’t get paid on time, it affects trust, slows down work, and creates stress on both sides. Most of the time, these delays aren’t even intentional — they simply happen because finance teams get stuck in slow, manual work.
But what if bills could prepare themselves? What if invoices arriving in your email could turn into ready-to-pay bills without you typing a single line?
That’s exactly what Zil Money’s Email-to-Bill automation does. It helps you pay vendors on time, every time by removing all the slow steps that usually cause payment delays.
Click Here To See Interactive Demo⬇
Why Timeliness Matters More Than Ever
Vendors plan their work based on your payment schedule. If your bill approval and payment flow gets stuck, everything else gets stuck too. Timeliness is not just about avoiding late fees; it’s about running a smooth business where people trust you.
Late payments usually happen because of:
- Missing invoice details
- Slow approval cycles
- Wrong entries
- Lost emails
- Human errors
- Too much manual typing
Turn Invoice Emails into Bills—Instantly and Automatically
Zil Money solves the timeliness problem with one powerful feature:
Email-to-Bill
Vendors email their invoices → Zil Money reads them → a ready-to-pay bill appears in your Bill Inbox.
Everything happens in seconds. Instead of typing invoice numbers, dates, totals, or vendor names, the system fills everything for you. It even prevents duplicate entries and pulls line items when available. Businesses no longer waste time on manual work. The system does the heavy lifting so the team only needs to review and approve.
How Email-to-Bill Works (Step-by-Step)
The workflow is simple and built for speed:
1. You get your own invoice address
Zil Money gives every business a dedicated email address for receiving invoices. Share it with vendors or print it on purchase orders.
2. Vendors send invoices
They just email invoices the same way they always do—PDFs, scanned images, or simple email text.
3. The cloud-based platform reads and extracts everything
Thanks to OCR + AI, the system pulls:
- Vendor name
- Invoice number
- Dates
- Currency
- Taxes
- Totals
- Line items (when available)
4. You review inside the Bill Inbox
Your Bill Inbox shows counts such as:
New (10), Pending Review, Ready for Approval, and more.
You can:
- Preview the invoice PDF
- Confirm all fields
- Fix anything quickly (GL, class, cost center, project tags)
5. One-click “Convert to Bill”
Once reviewed, you convert it into a real bill inside the system.
6. Approve and pay
You can pay in the way that suits you best — by Check, ACH, Wire, Wallet, or even a Virtual Card. All these options stay in one place, so you can pick what works for each payment without any trouble.
Everything stays in one place, so nothing falls through the cracks. This smooth flow removes waiting, removes back-and-forth emails, and removes accidental delays.
Duplicate Protection Built In
A common reason for delays is confusion caused by duplicate invoices. Sometimes vendors resend the same invoice. Sometimes team members forward it again. Without proper checks, this creates mistakes during approval. The platform prevents this by fingerprinting every invoice and checking its metadata. If the same invoice appears twice, the system warns you before it enters the workflow. This saves time, avoids double payments, and keeps the approval process clean.
Automated bill creation is not just about convenience. It is about staying organized, reducing mistakes, and keeping vendor payments on schedule. With Zil Money’s Email to Bill feature, businesses can move from late, rushed payments to a smooth, predictable process. When bills are created automatically, approvals happen faster—and vendors get paid on time, every time.
