Handle both sides of institutional finance.
Tuition & Fee Collection (Incoming)
Flexible Payment Options
Students pay tuition via ACH, credit card, debit card, or eCheck. Mobile-friendly payment links. No portal login required. Pay anytime, anywhere.
Automated Payment Plans
Offer installment plans for tuition and fees. Automated recurring collections reduce administrative burden. Lower default rates and improve cash flow.
International Student Payments
Accept payments from international students in multiple currencies. Reduce payment delays and currency complications.
Automated Payment Reminders
Send reminders via email, text, or app notifications. Reduce past-due balances. Free staff time from manual follow-up.
Operations & Disbursements (Outgoing)
Staff Payroll
Automated payroll for teachers, administrators, and support staff. Process recurring payments on schedule. Handle substitute pay and variable compensation.
Vendor Payments
Pay suppliers, textbook vendors, food service, maintenance contractors. Bulk payment processing for multiple vendors. Track all spending in one place.
Scholarship & Financial Aid
Disburse scholarships and financial aid efficiently. Track allocations. Ensure timely delivery to students.
Contractor Payments
Pay part-time instructors, guest speakers, consultants, and service providers. One-time and recurring payments supported.
Operational efficiency for educational finance.
Reduce Past-Due Tuition Balances
70% of institutions have $1M+ in past-due tuition. Automated payment reminders and easy payment options dramatically reduce late payments. Students pay when they get reminders—before balances become delinquent.
Impact
Institutions using automated reminders see 30-40% reduction in past-due balances
Improve Student Payment Experience
Students expect mobile-first, friction-free payments. Send payment links via text or email. Students tap, pay, done. No logging into portals. No complicated processes. Higher satisfaction, faster payment.
Student Expectation
90% of college students want to use phones for payments
Save Administrative Time
Stop manually chasing tuition payments. Stop writing individual vendor checks. Automate payment plans, reminders, payroll, and vendor payments. Your finance office focuses on strategic work, not repetitive tasks.
Time Savings
10-24% of admin time currently spent on payment recovery
Complete Financial Visibility
Track tuition collections, payment plan status, payroll expenses, and vendor spending in one platform. Integration with accounting systems. Export reports for budgeting and compliance. Perfect for audits and board reporting.
Make it easy for students to pay.
Mobile Payment Links
Send secure payment link via text or email. Students pay from phone in seconds. Works on any device. No app download or portal login required.
Installment Payment Plans
Offer semester or yearly payment plans. Set up monthly automatic payments. Reduce student financial stress and improve collection rates.
Multiple Payment Methods
ACH (lowest cost), credit cards, debit cards, eChecks. Students choose their preferred method. Flexibility increases on-time payment.
International Payment Support
Accept payments from international students. Multi-currency support. Reduce cross-border payment delays and complications.
Automated Reminders
Email, text, or push notifications before and after due dates. Customizable tone (friendly to firm). Timed to academic calendar and registration deadlines.
Real-Time Balance Tracking
Students see current balance, payment history, and upcoming due dates. Transparency improves trust and payment compliance.
Mobile Payment Links
Send secure payment link via text or email. Students pay from phone in seconds. Works on any device. No app download or portal login required.
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Installment Payment Plans
Offer semester or yearly payment plans. Set up monthly automatic payments. Reduce student financial stress and improve collection rates.
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Multiple Payment Methods
ACH (lowest cost), credit cards, debit cards, eChecks. Students choose their preferred method. Flexibility increases on-time payment.
...…
International Payment Support
Accept payments from international students. Multi-currency support. Reduce cross-border payment delays and complications.
…...
Automated Reminders
Email, text, or push notifications before and after due dates. Customizable tone (friendly to firm). Timed to academic calendar and registration deadlines.
…...
Real-Time Balance Tracking
Students see current balance, payment history, and upcoming due dates. Transparency improves trust and payment compliance.
…...
Operations & Payroll Features
Automated Staff Payroll
Recurring payroll for salaried staff. Variable pay for hourly employees, substitutes, and coaches. Process payroll on schedule automatically.
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Bulk Vendor Payments
Upload CSV with all vendor payments. Pay textbook suppliers, food service, maintenance vendors simultaneously. Complete tracking and reporting.
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Scholarship Disbursements
Distribute financial aid and scholarships efficiently. Track allocation by student, program, or fund source. Ensure compliance with grant requirements.
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Check Printing & Mailing
For vendors requiring checks, print on-demand with school branding or mail checks for $1.25 each. Maintain professional appearance.
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Works with your existing infrastructure.
Student Information Systems (SIS)
Integrate with PowerSchool, Infinite Campus, Blackbaud, Ellucian, and other SIS platforms. Tuition payments automatically recorded. Student account balances updated in real-time.
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Learning Management Systems (LMS)
Connect payment data with Canvas, Moodle, Schoology. Students access payment information within familiar platforms.
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Accounting & ERP Systems
QuickBooks, Sage Intacct, Oracle, SAP integration. All transactions sync automatically. Clean financial reporting for budgeting and audits.
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Custom API Integration
For institutions with proprietary systems, full API access available. Build custom integrations that match your workflows.
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Who This Is For
K-12 Private Schools
Tuition collection for smaller student populations. Parent payment plans. Staff payroll. Vendor payments for supplies and services.
→ Simple setup
→ Flexible payment plans
→ Parent-friendly
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Charter & Independent Schools
Multiple revenue streams (tuition, grants, donations). Complex budgeting. Need financial transparency for boards and oversight.
→ Complete tracking
→ Integration with accounting systems
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Colleges & Universities
Large student populations. International students. Complex payment plans. High past-due balances. Staff and faculty payroll.
→ Automated reminders
→ Multi-currency
→ Bulk processing
→ SIS integration
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Community Colleges & Technical Schools
Affordability-focused. Need flexible payment options. High percentage of part-time students with irregular payment patterns.
→ Payment plans
→ Flexible scheduling
→ Automated reminders
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Continuing Education & Online Programs
Course-by-course payments. Students pay as they go. Need simple payment collection without heavy infrastructure.
→ Payment links
→ Digital invoicing
→ Minimal setup
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Common Use Cases
Reducing Past-Due Tuition
Challenge: $2M+ in past-due tuition. Staff spending 20% of time on collections.
Solution: Automated payment reminders before and after due dates. Easy payment links.
Result: 35% reduction in past-due balances in first semester.
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International Student Payment Challenges
Challenge: International students delayed payments due to currency conversion and wire transfer complications.
Solution: Multi-currency payment acceptance. Streamlined international payment processing.
Result: Faster payments, fewer administrative headaches.
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Parent Payment Plan Management
Challenge: Parents need tuition installment plans. Manual tracking overwhelming for small finance office.
Solution: Automated payment plans with recurring collections. Parents set up once, payments process automatically.
Result: 90%+ on-time payment plan compliance.
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Bulk Vendor Payment Processing
Challenge: Paying 50+ vendors monthly with individual checks. Hours of manual work.
Solution: Upload all vendor payments in one file. Process simultaneously.
Result: 2 hours instead of 15 hours monthly.
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Institutional-grade security
PCI DSS Compliance
Full compliance for all card transactions. Student payment data tokenized and secured. Your institution never stores sensitive card information.
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SOC 2 Type II Certification
Independently audited security controls. Annual verification ensuring data protection meets highest standards.
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Bank-Grade Encryption
256-bit AES encryption for all payment and student data. Same security standards used by major financial institutions.
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FERPA Compliance
Student financial information handled according to FERPA requirements. Appropriate data protection and privacy controls.
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FDIC Partner Banks
Banking services through FDIC member banks. Student and institutional funds protected.
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Transparent pricing for educational institutions.
For Small-Medium Institutions
- Tuition payments: Competitive per-transaction fees (ACH, cards)
- Payment plan setup: Included
- Automated reminders: Included
- Staff payroll: Standard processing fees
- Vendor payments: ACH/check competitive rates
- No monthly platform fees
- No contracts
For Large Universities & Districts
- Volume discounts for high transaction counts
- Custom SIS/ERP integration
- Dedicated account management
- Multi-campus deployment
- White label options available
Example Impact
Institution with 2,000 students, $3M annual tuition:
✓ Admin time saved on payment follow-up: 400+ hours/year
✓ Improved cash flow and predictability
Implementation
For Small-Medium Schools
✓ Quick setup (1-2 weeks)
✓ Import student accounts and vendor list
✓ Configure payment plans and reminders
✓ Train finance office staff
✓ Launch to students and parents
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For Large Universities/Districts
✓ Discovery & Requirements Gathering
✓ SIS/ERP Integration Planning
✓ Pilot Program with Single Department/Campus
✓ Phased Rollout Across Institution
✓ Ongoing Support & Optimization
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Common questions.
Yes. Students access payment portal, view balance, and select payment plan option. Choose monthly instalment amount and frequency. System processes automatically.
Set reminders before and after due dates. Send via email, text, or push notification. Customize message tone by student status. Timed to academic calendar and registration deadlines.
Yes. We integrate with PowerSchool, Infinite Campus, Blackbaud, Ellucian, and other major SIS platforms. Custom API integration available for proprietary systems.
Yes. Multi-currency payment acceptance. Streamlined processing for international wire transfers and cross-border payments.
Upload CSV file with all vendor payments (name, amount, payment method). System validates and processes simultaneously. Complete tracking and reporting.
Yes. Payment links work on any device. Parents receive text or email with secure link. Tap to pay. Complete payment in under a minute.
Process scholarship and financial aid disbursements efficiently. Track by student, program, fund source. Generate reports for compliance and grant requirements.
No setup fees. No long-term contracts. Pay only per transaction. Cancel anytime.
Collect Tuition Efficiently
Automate Operations
Integrate Seamlessly
Every semester without modern payment infrastructure means
✓ Thousands in past-due tuition going uncollected
✓ Hours wasted manually chasing student payments
✓ Administrative burden on finance staff
✓ Student frustration with complicated payment processes
Zil Money is a financial technology company, not a bank. Banking services are provided through partnerships with FDIC member banks. Visit zilmoney.com Terms and conditions for standard terms of service.