Paper checks continue to remain relevant in this world of digital payments. When it comes to wholesale businesses, sending checks by mail represents more than a payment. It is a perfect blend of commitment and tradition. However, to run a wholesale business smoothly, effective check payment methods are critical. This is because any delays in payment can easily disrupt the supply chain and strain relationships with their vendors. Utilize Zil Money for check mailing efficiently at your convenience.
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Eliminate Traditional Check Mailing Hassles
While the trend is shifting towards digital payments, wholesale businesses still mail checks for certain reasons. Some manufacturers or vendors, especially small businesses, might prefer paper checks over digital payments. This is due to their familiarity or lack of digital payment facilities. As checks contain important details, they help with easy record-keeping. They serve as a tangible, verifiable transaction record that helps to track spending.
However, when you use traditional check mailing to send checks to your payees, it comes with:
- Inconvenience – To mail checks the traditional way, you have to order preprinted checks from third parties. Then, you have to wait for their delivery, and after that, you have to stuff envelopes and label them. Once all these are completed, you have to visit a post office in person just to deliver them. As a wholesale business, you won’t have time for all of these.
- Time delays – Shipping errors or postal issues can delay the check mailing process even longer. This can create frustration for your suppliers and vendors who are awaiting payments. It could also affect relationship with them.
- Fluctuating costs – Ordering checks, buying envelopes, stamps, and postage all these can cost a significant amount. Over time, these costs can fluctuate, and you will find it difficult to calculate the overall costs. As some of these costs can be small, you won’t notice them add up, draining your finances.
- Limited tracking facilities – When mailing checks the traditional way, you may usually have to rely on postal tracking. Otherwise, you may have to wait until your payee confirms that they received the check. This can be very stressful for wholesale businesses as it creates uncertainty.
All these hassles can be eliminated by using Zil Money to mail checks with a few clicks.
Effortlessly Send Checks via Mail
Wholesale businesses can utilize Zil Money’s check-by-mail feature to send checks effortlessly. You may mail checks affordably using the platform starting from just $1.25. To mail checks, all you need to do is create or import checks to the platform.
- Create Checks: With Zil Money, you can easily create and customize checks. The drag-and-drop feature of the platform helps you add business logos, fonts, background images, and other elements to your checks.
- Import Checks: If you do not want to create checks, you may save time by importing checks. To import checks to the cloud-based platform, integrate with your accounting software. This way, you can easily automate the check-writing process and avoid any mistakes on checks.
After creating or importing checks, the cloud-based platform allows you to print or mail checks. You may mail checks from anywhere with a few clicks. The platform will handle printing, stuffing envelopes, labeling, and mailing checks on your behalf. After mailing checks, you may also track them easily using the platform.
Easily Attach Documents
Wholesale businesses usually have to attach documents with mailed checks, as most vendors may demand it for clear communication. You can easily attach documents with the checks to be mailed using Zil Money. The platform allows you to upload these attachments in the form of a PDF file. These documents will be then printed and mailed along with your checks.
This feature can be beneficial for wholesale businesses and their vendors to reduce payment errors. Sometimes, a single check can cover multiple invoices. When you add a document that has all payment breakdowns, your supplier or vendor can correctly charge each payment.
Mail via USPS or FedEx
With Zil Money, you may mail a check via USPS or FedEx, depending on your choice. When you send checks via USPS, the platform offers first-class, priority, and express mailing facilities. The first-class mailing, both domestically and in Canada, usually takes 1-5 business days to reach your recipient. The priority mailing takes only 1-3 business days. Meanwhile, express mailing will deliver checks within 2 days. For urgent payments, utilize overnight check mailing from FedEx. This usually delivers checks within the next business day. You can have FedEx Overnight, FedEx Overnight Canada, and FedEx Saturday on the platform. Using FedEx Saturday can help you mail checks even on weekdays.
Conclusion
Wholesale businesses can utilize Zil Money’s check mailing for efficient vendor payments. The cloud-based platform can help you easily eliminate the hassles of traditional check mailing. You may create or import checks and mail them via USPS or FedEx using the platform at an affordable cost.
