Have you ever wondered what’s going on behind the scenes in a busy PR firm? It is not just about drafting press releases and pitching to the media, but it’s also about managing payments. Even though digital payments are growing, many PR firms still use checks to pay partners, contractors, and suppliers. But let’s be honest, check mailing is not as easy as it seems. It always had challenges. Here are some challenges that PR firms face while mailing checks via traditional methods.
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Problems Of Traditional Checks Mailing
Let’s begin with the obvious, which is the time taken while mailing checks. While mailing checks via traditional methods, you may have to undergo several steps. First, you may have to order the check, label it, and envelope it, and after that, go to the post office to mail it. This long process is extremely inconvenient, especially nowadays, when you have payment methods that send funds automatically without your intervention.
Have you ever sent a check and then had no idea where it went? Unfortunately, this has happened to many. This is mainly because you rely on manual processes. When mailing checks manually, there is always the risk of human errors like entering the wrong payee address. This is one payment problem no PR firm wants to have.
Tracking down each check sent manually is exhausting, especially for a PR firm that has multiple clients, contractors, and suppliers. When you are manually processing checks, matching each one with the correct invoice or expense can feel like a never-ending puzzle.
It’s 2024! Why are we still worried about check fraud? But it is a real problem. Physical checks are likely to be altered or forged, especially if they are lost or mishandled. This is a huge matter for PR firms that have to handle payments for high-profile clients or sensitive contracts.
Does this mean that checks are no longer reliable? Never! All these drawbacks of checks can be easily solved with the online check mailing feature offered by Zil Money.
Let Time No Longer Be Your Matter of Concern
While mailing checks with Zil Money, you can avoid the stress of late payments and manual burdens. This is because, with the platform, you no longer have to do the long manual process associated with mailing checks traditionally. You do not even have to order checks or enter data on the check manually. You can integrate the platform with the cloud-based platform and thereby easily import checks to the platform.
You also have the option to customize checks. The drag-and-drop feature on the platform allows you to easily add or remove elements on the check. You can even add security elements like watermarks and signatures on your check. The platform will then print your check, label it, put it in an envelope, and send it to your payee safely and securely. Doing all these processes from one place allows you to save a lot of time and costs.
Know The Journey of Your Checks
With Zil Money, you can have a clear idea of where your payment has reached. The platform lets you easily track all your check payments. For a PR firm, knowing where their payments have reached is necessary for accurate cash flow planning. It also helps the firm to spend less time manually following up on mailed checks or dealing with lost payments. The platform even allows access to payment history and status, which provides PR firms with a comprehensive view of all past and pending transactions.
Send Checks Your Way
Zil Money offers you dual ways to send checks. One is via USPS, and the other one is via FedEx. Both these are two of the most reliable mailing options available in the US.
While mailing via USPS, you have three options. One is first-class mailing, the next one is priority mail, and the third one is express mail. The first option, which is first-class mailing, comes with a tracking facility and without a tracking facility. It is available both in the US and Canada and takes one to five business days to reach its destination. On the other hand, priority mail takes one to three business days, and express mail takes two business days.
Now comes the FedEx option. Zil Money offers you FedEx Overnight, both in the US and Canada, and FedEx Saturday. The overnight check mailing feature delivers your check within the next business day, and the FedEx Saturday feature delivers your check even on weekends. In short, the platform is ready to make check payments on your behalf at any time.
Conclusion
A PR firm can benefit a lot while using the check mailing feature from the cloud-based platform. The platform allows the elimination of all the manual processes involved in traditional check mailing. Moreover, the ability to send checks in multiple ways makes the platform a more reliable option.
