The travel industry always seeks innovative solutions to pay their vendors, partners, and clients on time. Even though various payment methods are available, checks still remain relevant in the industry. This is because most vendors, partners, and clients prefer checks, as it is a reliable and familiar transaction method. To make check payments more convenient and faster, emailing checks to payees has emerged as a perfect solution for travel agencies. In this blog, let us see why travel agencies need checks, what are email checks, and how to email checks effortlessly.
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Why Travel Agencies Need Checks for Payments?
For Making Payments to Their Vendors
Travel agencies work with vendors such as hotels, restaurants, airlines, or tour companies. Timely payments to these vendors are necessary to run a travel agency smoothly. This is because these vendors prefer checks for easily recording transactions.
For Sending Refunds to Their Clients
When clients cancel their trips, or they make overpayments, a travel agency needs to make refunds. Most of the time, your clients may prefer checks, especially when the amount is large.
For Making Commission Payments
Travel agencies usually receive commission payments from airlines, hotels, and restaurants for bookings made by their clients. A portion of these commissions may need to be sent to freelance travel agents, independent contractors, or their partner agencies. These payments are usually made via checks.
However, check payments made via traditional mailing services can be time-consuming. Therefore, travel agencies might look for other ways to send their checks efficiently.
Email Checks to Your Payees
Email checks are the digital version of regular paper checks. They can be sent or received via email. With Zil Money, travel agencies can easily email checks to their payees with just a few clicks. The platform makes it simple for you to transfer payments to businesses through email checks. When you email checks, your payee will receive check payments instantly. This way, you can make check payments faster and more convenient.
How to Email Checks to Your Payee Instantly?
Using Zil Money, you can email checks to your payee instantly and securely. For this, you have to:
Create Checks with Few Clicks
You can easily create and design business checks using the check printing software. With the drag-and-drop feature, you can easily customize your checks. You may add business logos, font styles, signatures, and background images to your checks. The software also allows you to move fields and add or delete any necessary details. After the check template is ready you can simply save it for future use.
Import Check from Accounting Software
If you do not have time to create checks, you can import checks from your accounting software. This is done by integrating your accounting software with the cloud-based platform. This integration can facilitate in importing checks and the payee details with a few clicks. Once the check is imported, you can make any changes to them with the customization feature of the platform. For a travel agency with a busy schedule, this integration can save them a significant amount of time.
Email Checks
Once you create or import checks to the cloud-based platform, the next step is sending checks. You can easily email checks to your payees with a few clicks.
- Click on the ‘Payments’ option from the side panel.
- A list will appear, then select the check you want to email.
- Click on the ‘send’ button and select ‘Email’ from the drop-down.
- A dialog box will appear on the interface and you may select the necessary options.
- You can enable the SMS feature to inform your payee that you are sending a check.
- Once you complete everything, click on ‘send email.
Your check will be sent to the payee’s email address in a one-time printable PDF format. Therefore, the payee can print and use them like a regular check. You can also add any attachments with the checks you sent via email. All these processes will take only a few minutes making it faster and more secure than sending checks via traditional methods.
Mail Checks to Payees Effortlessly
Sometimes your payee might not prefer email checks, so do not worry! With Zil Money, you can effortlessly mail the checks. The check mailing feature will help you easily mail checks with a few clicks. Just create checks and the platform will print and mail them via USPS or FedEx. The platform’s online check mailing is a savior for travel agencies. This is because these agencies might not get time to visit a post office just to send checks. The time-consuming mailing process is done with a few clicks from the comfort of your office.
Instantly Print Your Checks with the Cloud-Based Platform
Other than emailing or mailing checks, you can instantly print checks with Zil Money. After you create or import checks, print checks instantly on the platform using blank stock paper and any printer. Almost 80% of check printing costs can be saved by using blank stock papers. The platform allows you to print checks at your convenience. You can print from home or office at any time. This way, the platform can help you avoid unnecessary expenses.
Conclusion
Travel agencies can easily email checks to their vendors, clients, and their partners with Zil Money. Sending checks via email can help you make timely payments. This is because it is faster and more secure than traditional check mailing. The platform also provides an online check mailing feature for those preferring physical mail. Make your check payment process smooth and efficient with the cloud-based platform.
